I. Library Users and Access

The Heritage Section is open to researchers from Tuesday, Thursday-Saturday; 8:00am-12:00nn and 1:00pm-5:00pm. Access to its facilities and collections are subject to library policies and procedures.

Referral/Request Letter for the Use of the Section

1. Include the purpose of visit, exact date of the visit, subject of research, list of materials to be used and researcher's contact numbers. It should be addressed to:

Rev. Fr. Angel Aparicio, O.P.

Prefect of Libraries

E-mail address: angelaparicio.op@ust.edu.ph

or

Ms. Maria Cecilia D. Lobo

Chief Librarian

2. May be sent personally to the Library Administration office (2nd floor) or thru email, postal mail or fax at (632) 8-740-9709. It should be sent at least three days before the intended visit.

3. Valid only for one academic semester. Researchers who wish to continue consulting the library collection on the same research topic are required to submit a new request letter.

II. Guidelines

A. Upon entry to the Heritage Section

1. In-campus researchers. Submit the approved request letter and a valid ID.

2. Off-campus researchers. Submit the library permit issued at the General Reference and Information Section (Ground floor) and the receipt of payment.

3. First time researchers. Fill-up the researcher's data form and submit one 2 x 2 picture. The Section keeps a database of researchers which are treated with strict confidentiality.

4. Deposit all items not essential to research at assigned locker of the Section.

5. Food and drinks are prohibited in the library.

B. Access and Use of the Collections

1. Photocopying of rare and fragile print materials is not allowed. Request for reproduction of rare materials can be made through digital scanning. For full-text hard/soft copy or few pages of a rarebook, permission must be secured from the Prefect of Libraries or the Chief Librarian.

2. Materials cannot be brought out of the Heritage Section.

3. A maximum of twelve (12) titles or twenty four (24) volumes may be consulted per visit except in cases where the size or the value of material requires individual or single use. In cases where the research will require a bigger amount of volumes, the researcher will need special permission from the Prefect of Libraries or the Chief Librarian.

4. Some materials, for reasons of conservation status, may only be accessible in digital form or facsimile.

5. Observe proper handling of library materials. In some cases, the researcher may be required to use gloves.

6. Only pencil is to be used when taking notes. Researcher may also use his personal laptop inside the library.

C. Upon exit from the Heritage Section

1. Any time that the researcher leaves the Section, he will allow himself to be checked by the librarian-in-charge.

2. If the researcher wants to leave the Section, even for a short period, he should return the borrowed books to the librarian-in-charge, otherwise, he will not be able to retrieve his valid ID card or library permit.

D. Reprographic Services

1. The reprographic services for rare print materials provide researchers with a digital and/or printed format of "fragile yet useful collections" of the library.

2. The requesting party should give the staff ample time to scan the materials.

3. For the soft copies of photographs, a maximum of five may be allowed to be sent thru e-mail; large files should be stored in a blank CD.

4. A billing statement and/or quotation shall be sent to the requesting party prior to the payment. Also, payments shall be made prior to the delivery of the request.

III. OBSERVATION TOUR

Submit a letter of request which indicates the following:

1. name of the department/college/faculty/institution/company;
2. name of persons who will be coming;
3. purpose of visit;
4. exact date and time of visit; and
5. contact details
 

Address the letter to the Prefect of Libraries / Chief Librarian.

 

The copy could be sent to the Library Administration Office (2nd floor) or thru email, postal mail or fax at (632) 8-740-9709. It should be sent at least three days before the intended visit.

 

The requesting party will be informed once the letter has been approved.

 

IV. For Photoshoot/Filming Venue

 

Submit a letter of request which indicates the following:

 

name of department/college/faculty/institution/company

name of person

list of photo equipment that will be used within the library premises

purpose of photo shoot and/or filming

exact date and time

 

Address the letter to the Prefect of Libraries / Chief Librarian.

 

The copy could be sent to the Library Administration Office (2nd floor) or thru email, postal mail or fax at (632) 8-740-9709. It should be sent at least three days before the intended photoshoot/videoshoot.

 

The requesting party will be informed once the letter has been approved.

 

On the day of the photoshoot/videoshoot

 

Costume preparation and other related activities must be done outside the library.

 

Only the essential materials/equipment needed in the photoshoot/videoshoot should be brought in the area. Bags and other unessential items must be placed in the locker provided in the Section.

 

Use of intense lights are not allowed; a light diffuser is required.

 

A copy of the produced photo or film must be given to the library for archiving purposes.

 

Pay the library fee of Php100 / per visit.

 

The Antonio Vivencio del Rosario UST Heritage Library is indeed a depository of rich historical bibliographic materials and it continuously carrying out its mission to preserve the past for the enlightenment and benefits of the present and future generations. For this reason, the publication of the six (6) volumes of the Catalogue of Rare Books have been initiated to provide people a deep understanding to the many interesting historical materials stored in the library with equally interesting annotations.

1 set containing the 6 volumes of the Catalogue of Rare Books costs P1000.00 only.

To order, please contact:

Mr. Symon Lagao

Librarian-in-Charge

Antonio Vivencio del Rosario Heritage Library

UST Miguel de Benavides Library

Phone: (632) 87861611 loc. 8340 or (632) 87313034

Email: slagao@ust.edu.ph

The above mentioned publications can also be acquired through purchase from the distributor, Book Trends Enterprises, or from the consignee, Rarebook Enterprises.

Catalogue of Rare Books Volume 1, Part 1: 1492-1600

Catalogue of Rare Books Volume 2, Part 1: 1600-1699

Catalogue of Rare Books Volume 2, Part 2: 1700-1799

Catalogue of Rare Books Volume 2, Part 3: 1800-1899

Catalogue of Rare Books Volume 3, Part 1: Filipiniana 1610-1945

Catalogue of Rare Periodicals Volume 4, Part 1: Filipiniana (Up to 1945)