Organization of Materials                                                                   1 2 3 4 5 6 7 8


Acquisitions - the process of securing materials for the library's collection. Material can be secured by purchase, as gifts, or through exchange programs. The operation consists in handling orders and receiving materials selected for inclusion in the collection.

Acquisitions Policies

Acquisitions are based on :

• recommendation of the deans, heads of departments, faculty members and students through the respective library coordinator; and
• recommendation from the Prefect of Libraries, Chief Librarian, Assistant Chief Librarian and Head Librarians.

An Acquisition is done on the basis of curriculum development. Emphasis is laid on the needs of the students as well as faculty members. Weak areas in the collection are given priority. This is to ensure, if possible, a well-balanced collection.

The Benavides Library purchases library materials both from local and foreign publishers and bookstores. With the emergence of new technologies, acquisitions can now be processed online and by e-mail.

Library materials requested by a college/faculty/institute of the University are acquired by the library in the following manner :

• all requests for the purchase of books and additional titles of library materials are made according to the “request form” that is available in the library; and
• library materials acquired by the library are charged against the budget allocated to the College/Faculty/Institute that requested for them

Selection Tools

The Library provides a number of services to assist library coordinators with selection of library materials.

Promotion materials. Publishers’ catalogs, fliers and leaflets are received by the Acquisitions section and are distributed to the library coordinator of each college/faculty/institute for evaluation and recommendation for possible acquisitions.