Heritage Section (5th floor)                                               see Featured Rare Books>>

II. LIBRARY USERS AND ACCESS

The Heritage Section is open to researchers from Tuesday, Thursday-Saturday; 8:00am-12:00nn and 1:00pm-5:00pm. Access to its facilities and collections are subject to library policies and procedures.

A. UST Researchers Requirements Library Fee 
Academic & Administrative Officials Valid digital ID card N/A
Faculty and Staff Members Valid digital ID card N/A
Graduate Students Valid digital University ID N/A
Undergraduate Students Valid digital University ID
Accomplished request letter
available at the Heritage
Library
N/A


B. Off-campus researchers Requirements Library Fee 
Enrollees in Masteral &
Doctoral studies
Valid ID
Referral letter from the Head
Librarian of the Institution
one 2 x 2 photo
P100.00/day
Faculty members from local
and foreign Universities

All members of the National
Institutions or Associations
which are national in nature

Writers of books/research
papers
Valid ID
Letter of request
Certificate of Affiliation (if
associated to any organization)
one 2 x 2 photo
P100.00/day
Alumni Valid Thomasian Alumni card
Letter of request
Certificate of Affiliation (if
associated to any organization)
one 2 x 2 photo
P 50.00/day

The library fee also entitles the researchers to use the other sections of the Miguel de Benavides Library.

Referral/Request Letter for the Use of the Section
1. Include the purpose of visit, exact date of the visit, subject of research, list of
    materials to be used and researcher's contact numbers. It should be addressed to:

    Rev. Fr. Angel A. Aparicio, O.P.
    Prefect of Libraries
    E-mail address: aaaparicio@mnl.ust.edu.ph
                       or
    Ms. Estrella S. Majuelo
    Chief Librarian
    E-mail address: esmajuelo@mnl.ust.edu.ph

2. May be sent personally to the Library Administration office (2nd floor) or thru email,
    postal mail or fax at (632) 740-9709. It should be sent at least three days before
    the intended visit.

3. Valid only for one academic semester. Researchers who wish to continue consulting
    the library collection on the same research topic are required to submit a new
    request letter.


III. GUIDELINES

A. Upon entry to the Heritage Section

1. In-campus researchers. Submit the approved request letter and a valid ID.
2. Off-campus researchers. Submit the library permit issued at the General Reference
    and Information Section
(Ground floor) and the receipt of payment.
3. First time researchers. Fill-up the researcher's data form and submit one 2 x 2
    picture. The Section keeps a database of researchers which are treated with strict
    confidentiality.
4. Deposit all items not essential to research at assigned locker of the Section.
5. Food and drinks are prohibited in the library.

B. Access and use of the collections

1. Photocopying of rare and fragile print materials is not allowed. Request for
    reproduction of rare materials can be made through digital scanning. For full-text
    hard/soft copy or few pages of a rarebook, permission must be secured from the
    Prefect of Libraries or the Chief Librarian.
2. Materials cannot be brought out of the Heritage Section.
3. A maximum of twelve (12) titles or twenty four (24) volumes may be consulted per
    visit except in cases where the size or the value of material requires individual or
    single use. In cases where the research will require a bigger amount of volumes, the
    researcher will need special permission from the Prefect of Libraries or the Chief
    Librarian.
4. Some materials, for reasons of conservation status, may only be accessible in digital
    form or facsimile.
5. Observe proper handling of library materials. In some cases, the researcher may be
    required to use gloves.
6. Only pencil is to be used when taking notes. Researcher may also use his personal
    laptop inside the library.

C. Upon exit from the Heritage Section

1. Any time that the researcher leaves the Section, he will allow himself to be checked
    by the librarian-in-charge.
2. If the researcher wants to leave the Section, even for a short period, he should
    return the borrowed books to the librarian-in-charge, otherwise, he will not be able
    to retrieve his valid ID card or library permit.

D. Reprographic Services

1. The reprographic services for rare print materials provide researchers with a digital
    and/or printed format of "fragile yet useful collections" of the library.

SERVICES LOCAL
TRANSACTION FEE
FOREIGN
TRANSACTION FEE
Hard copies of
digitized print material
(black & white copy only)
Php 20.00 per page
(letter size only)
Php 20.00 per page
(letter size only)
Hard copies of
digitized print material
(colored copy)
Php 30.00 per page
(letter size only)
Php 30.00 per page
(letter size only)
Document delivery total cost of hard
copies + postage
total cost of hard
copies + postage
Photographs
(soft copy only)

photographs sent
thru email
Php 200.00 per image
(300dpi)
Php 30.00 per image
(300dpi)
Photographs
stored on a CD
total cost of
photographs +
amount of CD +
postage (if the
copies will be
sent by mail)
total cost of
photographs +
amount of CD +
postage (if the
copies will be
sent by mail)


2. The requesting party should give the staff ample time to scan the materials.
3. For the soft copies of photographs, a maximum of five may be allowed to be sent thru
    e-mail; large files should be stored in a blank CD.
4. A billing statement and/or quotation shall be sent to the requesting party prior to the
    payment. Also, payments shall be made prior to the delivery of the request.


IV. OBSERVATION TOUR

Submit a letter of request which indicates the following:

  • name of the department/college/faculty/institution/company;
  • name of persons who will be coming;
  • purpose of visit;
  • exact date and time of visit; and
  • contact details

Address the letter to the Prefect of Libraries / Chief Librarian.

The copy could be sent to the Library Administration Office (2nd floor) or thru email, postal mail or fax at (632) 740-9709. It should be sent at least three days before the intended visit.

The requesting party will be informed once the letter has been approved.


V. FOR PHOTOSHOOT/FILMING VENUE

Submit a letter of request which indicates the following:

  • name of department/college/faculty/institution/company
  • name of person
  • list of photo equipment that will be used within the library premises
  • purpose of photo shoot and/or filming
  • exact date and time

Address the letter to the Prefect of Libraries / Chief Librarian.

The copy could be sent to the Library Administration Office (2nd floor) or thru email, postal mail or fax at (632) 740-9709. It should be sent at least three days before the intended photoshoot/videoshoot.

The requesting party will be informed once the letter has been approved.

On the day of the photoshoot/videoshoot

Costume preparation and other related activities must be done outside the library.

Only the essential materials/equipment needed in the photoshoot/videoshoot should be brought in the area. Bags and other unessential items must be placed in the locker provided in the Section.

Use of intense lights are not allowed; a light diffuser is required.

A copy of the produced photo or film must be given to the library for archiving purposes.

Pay the library fee of Php100 / per visit.