Care and Maintenance
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Preservation - activities associated with maintaining library and
archival materials for use either in their original physical form or in
some other usable ways. It includes:
- Conservation. The reactive or proactive treatment of library
materials to strengthen them physically or to stabilize them chemically,
thus sustaining their survival as long as they are needed in the original
- Reformatting. The recording of information in one medium to another.
The most common reformatting method is microfilming, where printed information
on paper material is converted to film. Recent conversion capabilities
onto CD-ROM format have allowed transfer to a medium that is more easily
- Collection Development Activities. This term encompasses a number
of activities, preservation being one of them. It includes the determination
and coordination of the selection policy, assessment of the current needs
of users and potential users, collection evaluation, selection and acquisition
of materials, and planning for resource sharing.
- Disaster Prevention. The Benavides Library has a disaster team
and disaster plan in place in case of fire, earthquake or other hazards
that could cause damage to the collections.
Binding - represents a major investment on the part
of the University toward preserving and making accessible printed library
materials. The goal of library binding is to make materials available in
original format for as long as needed at the lowest possible cost.
There is an annual budget allotted for bindery. Journal subscriptions for
the whole year are sent for permanent binding. Books on paperback edition
that are used regularly are also sent to the bindery for longer use by the
Replacement - an item is considered for replacement
if it is either the last copy in the Library’s collection or if demand
warrants maintaining the number of copies in the collection.
If a borrower lost a book while on loan, the borrower is asked to replace
the book with the same title and edition if possible. If the book is not
available anymore, the borrower will be asked to look for a substitute title
with the same subject, with copyright not less than 3 years, on its original
paper and on hardbound edition. A minimal charged will be collected for
the processing of the lost material.